Coaches Page
Thank you for your willingness to manage/coach your child's team this year. If this is your first time to coach or manage this age group, there is more that you have to do than in U10 and below.
The NASA Under 11+ Commissioner is David Harakal (dharakal@us.ibm.com or 422-6950) and has managed a '93 Girl's team since Fall 2003. Moving to full-sized soccer is more challenging to coach, but also to manage.
If you are a coach, do your best to get one of your parents to volunteer to be a manager. In Under 11 and older, it's really not fair to expect you to coach and manage.
You have received or will receive your team's schedule from your CAYSA Vice-President listed below. You also have received or will receive a contact list of the coaches/managers in your age group.
First thing is to contact both the NASA U11+ Scheduler, Howard Wilson (info below) and your counterpart to a) reserve your practice field/time, b) reserve home game fields and c) confirm that the other team can make it! For the first couple of games, it's safer to reserve the field to get a slot - which you can change later.
There are several items below:
1. How to reserve a practice field
2. How to reserve a field
3. How to have your home games listed on TeamStats
4. How to change your game schedule
5. How to pay the referees for home games
6. What to do with game cards
7. What to do with player cards
8. How to have TeamStats updated with game results
9. How to update your team name/team colors on TeamStats
10. How to document any 'red' or 'yellow' cards
11. Medical forms
1. Reserving a Practice Field:
You must contact Howard Wilson at scheduler@asdgsoccer.org and request a field and time (see link below). We suggest that you give him a couple of choices for fields and times. Field options are Lucy Read, Quarry Field and Ranger Soccer Park (RSP is the only lighted field used for practices). The Burnet football field is also available between 5:30pm and 6:45pm. You can schedule Burnet only through Rick Jacobsen at rick@jfservices.com.
2. Reserving a Field for Home Games:
Your counterpart will schedule games where they are the home team, but you work with Howard Wilson to schedule your home games (see link below). THIS IS REALLY IMPORTANT. If you don't get with Howard, you won't have a field or referees. On the flip side, if you change your home game schedule and don't work that through with Howard, you will be responsible for paying the referees and may forfeit that game. To schedule or reschedule a game, fill in the game scheduling form (see link below) and send via e-mail it to scheduler@asdgsoccer.org. Save the file with the name of your team. This is Howard's view of your team's name, not the league's view. See the U11+ Info file for Howard's view of your team's name (e.g., 93G DIII N, which means 93 Girls Division III NASA) - IF YOU ARE UNSURE which team is yours, PLEASE contact Howard. We've had some near misses where a team THOUGHT they were one name but were actually another.
3. Updating TeamStats with Game Schedules:
Once you have your home games scheduled and agreed to by your competing coach, then you let CAYSA VP know what the schedule is - time, field, competitor. Just send them an e-mail with the schedule. Note that it's really best to confirm with your opponent first, but you can do this at the same time - send the note to the CAYSA VP and then call or e-mail your counterpart. Posting of your standings are kept on TeamStats (see link below) by your CAYSA VP.
4. Changing a Game Schedule:
When you have to change, due to conflicts or to weather or whatever, you have to 1) let the CAYSA VP know of the cancellation and reason, 2) work with Howard to get a new field by sending a new file with the game to be rescheduled and reason. and 3) update the CAYSA VP with the new time and place (having agreed with your opposing team, of course). DO THIS AS SOON AS YOU LEARN YOU HAVE TO RESCHEDULE to avoid paying referee fees where you didn't play the game.
5. Paying the Referees for Home Games:
For home games, you will get a check from NASA for all of your games. The amount you pay the U11-U14 referees is different from the U15-U19 referees. The referee forms will have the amount to pay the centers and lines. You will pay the referees and have them sign the referee sheet. If you have $ left over (sometimes a side doesn't show up), you can return it to NASA at the end of the season. YOU WILL NEED EXACT CHANGE, and WILL NEED CASH for the referees. Also below is a small Excel file to put in the number of games and tell you how many of each-sized bill you need when you go to the bank to cash the check.
6a. Game Cards - Filling Them In:
You should receive 4-5 game cards from your CAYSA VP. Please contact the NASA DIII Commissioner if you need game cards. If you're a bit computer savvy, it saves a lot of time to print up labels with your players names and numbers, then you can just stick that on the game card and draw a line through any player's name who is absent. If someone is sitting out due to a card, you draw a line through the name and write "Sat Out". Again, you will find the link to the template below.
6b. Game Cards - After a Game:
At the end of the game, if you are the team that wins or, in the case of a tie the home team, you will get the game card from the referee. DON'T let the referee leave the field with it, or you could end up with a forfeit! Make sure that the other coach has signed it (the referees are supposed to get the signatures, but you should check) and then make sure you sign it and that the score is correct. MAKE A COPY of the front and back (one suggestion is to scan them for an electronic copy), then stamp it, tape it, and put it in the mail to your CAYSA VP. Also send the CAYSA VP an e-mail with the game score within 48 hours of the game being played.
7. Player Cards:
The NASA Registrar will let us know when these are completed. You will need a photo of each player, about 1¼" x 1¼". You stick this on the back of the cards. Players HAVE to sign the cards and they must be laminated OVER the picture. One idea is to put the photos on the cards, laminate them using hard laminate, punch a whole in the corner so that you can put them all on a ring, and then take a sharpie marker to the next practice for signatures. At the first game, certified team rosters are sufficient, but player cards will be required starting the 2nd game. Some refs look through them and some don't, so make sure you always have them with you.
8. Updating TeamStats with Game Results:
see 6b - sending your CAYSA VP a note and mailing the game card is how TeamStats is updated - they update when they receive the game cards, NOT the e-mail, but need both
9. Updating TeamStats with Team Name and Colors:
Send your CAYSA VP an e-mail with your updated team name (e.g., NASA U12 #1 team name should be NASA '93 Warriors) and your uniform colors. When you are the home team, you will need pennies or something to change colors if there is a color conflict. It's a good idea to e-mail or call your counterpart to validate colors and sort out any differences a few days before the game.
10. Recording 'Yellow' and 'Red' Cards:
During the game one of your players may receive a 'yellow' or 'red' card by the referee for an infringement of the rules. You will need to record these on the below STYSA Penalty Point Report form. You will have to have this filled out and certified by your CAYSA VP prior to playing in any tournaments during or after the season.
11. Medical Forms:
You will be responsible for having a copy of each player's medical form. They will be turned in to you, NOT the registrar. Generally these are not needed except for tournaments, and, while it's best to have them notarized, for DIII, you would only need these at tournaments, and even then most times notarization is not required. It's a good idea to make copies of the medical forms for each of your coaches as well as they may need the information at a practice when you might not be able to make it.
Links to Documents:
If you have any questions, please contact the NASA Commissioner - he's there to help you navigate this maze.